How to evaluate your suppliers efficiently

How to evaluate your suppliers efficiently?

Supplier auditing is a crucial aspect of a customer-supplier partnership, which intends to test and update the present quality and delivery processes of any organization through the quality inspection process.  Needed by ISO 9001 standard, supplier service auditing can be used as the main component for seasonal supplier evaluation.

Here, we are listing the most important steps to make supplier auditing more effective and several important points and domains which will be the core of your evaluation.

Benefits of Provider Audits:

  • You need to make sure that a functional and efficient Quality Management System (QMS) has been established.
  • Transparent documentation of product and raw material quality confirmation optimization process.
  • The developer’s development can be documented and compared.
  • The costs related to the supplier’s risk and quality can be reduced.
  • Active contact between customers and their suppliers strengthened a healthy business relationship in the long-term.

Step 1: Gather all information on your supplier

You must first collect all the documents and information that are exchanged between you and your provider, such as delivery specification, contracts, complaints or instructions, these documents should be asked and filed in advance of your supplier’s documents.

Step 2: Checklist for audit execution

The following factors should be evaluated. The below-mentioned checklist may serve on a comparison basis for all audits.

The general idea of ​​production: production conditions, its organization, organization, cleanliness, and storage suitable.

Plant equipment, machinery, and manufacturing: Service planning & regulations for effective process parameters, Machinery conditions

Internal and external communications: Information system conditions, operating system security, security for information protection?

Quality Management (between ISO 9001): What QMS has been described, how value management is conducted, what processing process does the measurement of client satisfaction?

Testing instruments and equipment: testing machines and testing machines used are appropriate? Do they regularly check?


Inspection: Is there a quality management plan? Marked, properly stored and dropped defective parts?

Employee Qualification: Does the employee provide regular information about adequate, sent and secure instructions?

Delivery reliability: Reliability assessed based on the quality assurance agreement: Which traceable system is there? Have an emergency plan?

Step 3: Audit execution

By using the checklist, you can compare the current situation with the desired one (based on the agreement agreed upon). The audit customer may be executed by himself or the external service provider.

Step 4: Audit follow-up

The end of the audit process usually concludes with the supplier. In the USA 9001 certification, the customer should make the checklist/assessment suppliers transparent and available to the supplier. Provides the basis for determining solutions for improvement of audit products and delivery quality. Suppliers can fill those in a specific timeframe.


Wrapping Up:

I hope you like the blog. No doubt quality assurance services for the supplier is one of the most important aspects and by evaluating suppliers you can enhance their efficiency to a certain extent. Owing to a plethora of benefits of quality assessment, most of the companies are choosing it and reaping its benefits. So, what are you waiting for? Choose ProQC, we help our clients to evaluate the suppliers in the most precise way. If you want to add some value in the article, please write in the comment box and don’t forget to like, share and comment on the blog. 

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